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Consular Authentication Under Vietnamese Laws

When doing administrative procedures in Vietnam, such as: investment and work permit, your foreign documents will be asked for Consular Authentication (Eg. Business License, Financial Statement, Judicial Records, Degrees). Hereafter, I will explain you what Consular Authentication is and how to do it.

 

Consular authentication means the competent Vietnamese agencies’ certification of stamps, signatures and titles on foreign papers and documents for being recognized and used in Vietnam. Simply, they will be pasted a label and stamped, signed by Vietnam Consular Agency, look like this:

Consular authentication is just simply certification of stamps, signatures and titles on papers and documents, not covering certification of contents and forms of papers and documents.

Some of documents will not be consular authentication if following one of these cases:

+ Documents containing modifications or erasures without proper correction as required by law;

+ Documents containing contradictory details;

+ Documents bearing non-original signatures or stamps (photo copy documents are not accepted);

+ Papers and documents with contents infringing upon the interests of the Vietnamese state.

+ Forged or unduly issued or certified papers and documents according to law

How to do

In this part, I will give you direction how to have that Consular Authentication (“CA”) stamp.

 

 

First step, prepare documents need to do CA. If those documents are origin versions, it’s very good. If you can not use origin versions, you should do the notarial certificate, it means do copies in notarized office with confirmation of public notary.

Second step, apply for Consular Seal of documents’ origin country

If you are in foreign country, take documents to your country’s Ministry of Affair, ask for Consular Legalization, then your document will have consular stamp and signature.

If you are in Vietnam, please notice that in most of cases, you can’t ask for consular seal of Origin Country’s Embassy in Vietnam. For example, Embassy of South Korea, Japan and China in Vietnam will refuse handling dossier asking for consular legalization. It means that you have to send documents back to origin country and do like first way. Therefore, previously, you should call to check whether Embassy Agency provide consular legalization service. Base on my experience, few Embassies and Consulates in Vietnam provide consular legalization service, such as: Sweden, Mongolia, Germany and Singapore Embassies.

Third step, apply for Vietnam Consular Authentication

If you are in foreign country, take those documents to the nearest Vietnamese Embassy, consular staff will guide you how to do CA. Time and price will depends on each country. For example, in Vietnamese Embassy in Germany will complete CA within 1 month, Vietnamese Embassy in China will do within 2 weeks.

If you are in Vietnam, you need bring documents to one of these address:

– Consular Department – Vietnam Ministry of Foreign Affairs: 40 Tran Phu, Ba Dinh Dist, Hanoi City

– External Relation Office in Ho Chi Minh City: 6 Alexandre de Rhodes, Ben Nghe Ward, Dist 1, Ho Chi Minh City

State fee: 30.000 VND/document. Time: 5-7 working days

 

Feline Legal  also provide Consular Authentication service in Hanoi and HCMC. Kindly please contact us to get the quotation. 

 SHOULD YOU ENGAGE IN A LAWYER AND AN ACCOUNTANT

Company registration in particular and Vietnam administrative procedures in general, may seem like a major step in a new business venture for many people. Like anything, it can be daunting if you haven’t done it before and you definitely to make sure that it’s done correctly. Otherwise, you may waste a lot of time and pay fines if you do mistake, even a little one.

The process is generally quite smooth if you involve a professional to help you out. Every one wants to spend less time administering their business and more time running it. In Feline Legal, with many years experience in corporate services, lawyers and accountants will assist you and provide advance with forming your company. We also complete the paperwork, register your company and follow steps after that. You can save a lot of time and enjoy good services with reasonable price

For more information, please leave a message in chat box, or

 

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