When doing administrative procedures in Vietnam, such as: investment and work permit, your foreign documents will be asked for Consular Authentication (Eg. Business License, Financial Statement, Judicial Records, Degrees). Hereafter, I will explain you what Consular Authentication is and how to do it.
Consular authentication means the competent Vietnamese agencies’ certification of stamps, signatures and titles on foreign papers and documents for being recognized and used in Vietnam. Simply, they will be pasted a label and stamped, signed by Vietnam Consular Agency, look like this:
Consular authentication is just simply certification of stamps, signatures and titles on papers and documents, not covering certification of contents and forms of papers and documents.
Some of documents will not be consular authentication if following one of these cases:
+ Documents containing modifications or erasures without proper correction as required by law;
+ Documents containing contradictory details;
+ Documents bearing non-original signatures or stamps (photo copy documents are not accepted);
+ Papers and documents with contents infringing upon the interests of the Vietnamese state.
+ Forged or unduly issued or certified papers and documents according to law
How to do
In this part, I will give you direction how to have that Consular Authentication (“CA”) stamp.
– First step, prepare documents need to do CA. If those documents are origin versions, it’s very good. If you can not use origin versions, you should do the notarial certificate, it means do copies in notarized office with confirmation of public notary.
– Second step, apply for Consular Seal of documents’ origin country
If you are in foreign country, take documents to your country’s Ministry of Affair, ask for Consular Legalization, then your document will have consular stamp and signature.
If you are in Vietnam, please notice that in most of cases, you can’t ask for consular seal of Origin Country’s Embassy in Vietnam. For example, Embassy of South Korea, Japan and China in Vietnam will refuse handling dossier asking for consular legalization. It means that you have to send documents back to origin country and do like first way. Therefore, previously, you should call to check whether Embassy Agency provide consular legalization service. Base on my experience, few Embassies and Consulates in Vietnam provide consular legalization service, such as: Sweden, Mongolia, Germany and Singapore Embassies.
– Third step, apply for Vietnam Consular Authentication
If you are in foreign country, take those documents to the nearest Vietnamese Embassy, consular staff will guide you how to do CA. Time and price will depends on each country. For example, in Vietnamese Embassy in Germany will complete CA within 1 month, Vietnamese Embassy in China will do within 2 weeks.
If you are in Vietnam, you need bring documents to one of these address:
– Consular Department – Vietnam Ministry of Foreign Affairs: 40 Tran Phu, Ba Dinh Dist, Hanoi City
– External Relation Office in Ho Chi Minh City: 6 Alexandre de Rhodes, Ben Nghe Ward, Dist 1, Ho Chi Minh City
State fee: 30.000 VND/document. Time: 5-7 working days
Feline Legal also provide Consular Authentication service in Hanoi and HCMC. Kindly please contact us to get the quotation.
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